Software Budget Calculator
Add the tools your team uses, set your team size, and instantly see the real cost of your software stack — including hidden fees and limitations that vendors don't advertise.
Add products to calculate your software budget
Search and add the tools your team uses to see total costs, hidden fees, and per-user breakdowns.
Frequently Asked Questions
How does the software budget calculator work?
Add the products your team uses, set your team size, and select the pricing plan for each. The calculator shows your total monthly and yearly costs, flags hidden fees, and highlights limitations vendors don't advertise.
Why calculate your software budget?
The average company spends $2,623 per employee per year on SaaS subscriptions. Most teams underestimate their software spend by 20-30% because of hidden costs like per-user charges, storage overages, and premium feature add-ons.
What are common SaaS budget mistakes?
Forgetting per-user pricing scales with every new hire, not accounting for yearly price increases (average 10-15%), paying for overlapping tools, staying on monthly billing when annual saves 15-20%, and missing hidden costs like storage limits or API calls.
Does this calculator use real pricing data?
Yes. Our budget calculator uses real pricing data from hundreds of products to give you an accurate picture of what your software stack actually costs.
How to use this calculator
- Set your team size using the slider or enter a number directly
- Search and add each product your team uses
- Select the pricing plan you're on (or considering)
- Review the total monthly and yearly costs
- Check the hidden cost warnings for each product
Common SaaS budget mistakes
- Forgetting per-user pricing scales with every new hire
- Not accounting for yearly price increases (average 10-15%)
- Paying for overlapping tools that do the same thing
- Staying on monthly billing when annual saves 15-20%
- Missing hidden costs like storage limits, API calls, or premium support