CapacitiesvsTana
Score Comparison
Signals Comparison
Capacities
- No native iPad experience in older versions(4/10)
- Capacities web clipper only saves links, not full pages(3/10)
Tana
- Tana is bad for long-form writing(5/10)
- Tana interface feels clunky for everyday edits(5/10)
Capacities
- Notes aren't stored as Markdown files (vendor lock-in worry)(7/10)
Tana
No signals
Capacities
- Capacities mobile app is worse than desktop(7/10)
Tana
- Tana mobile app is limited(6/10)
Capacities
- Capacities iOS app stuck on launch screen or freezing(8/10)
- Capacities not syncing or showing the offline icon(7/10)
- Notes look missing on a new device ('Content not downloaded')(6/10)
Tana
- Tana renamed to Tana Outliner: is it being abandoned?(8/10)
- Tana doesn't work without internet(7/10)
- Tana keeps saying 'You appear to be offline'(6/10)
Capacities
- Why is Capacities Pro so expensive? AI, tasks and calendar are paywalled(6/10)
- Free plan media upload limit (5 GB then 100 MB per month)(5/10)
Tana
- Tana AI credits run out fast(6/10)
- Is Tana too expensive for solo users?(5/10)
Capacities
- Capacities learning curve: the object system takes days to click(5/10)
Tana
- Why is Tana so hard to learn?(8/10)
Capacities
- No plugins and no team collaboration in Capacities(6/10)
- Capacities calendar integration is limited(4/10)
- Importing from Notion into Capacities isn't one-click(6/10)
Tana
- Hard to export from Tana (lock-in)(7/10)
- Tana calendar sync is paid-only and Google-only(5/10)
Capacities
- Capacities sync can't be turned off and local data isn't encrypted(5/10)
Tana
No signals
Capacities
No signals
Tana
- Tana support not responding(6/10)
Capacities
No signals
Tana
- Why is Tana so slow to load?(6/10)
Pricing Comparison
Capacities
Users: 1
Storage: 5 GB media, then 100 MB/month
Limits: No AI, task management, smart queries, calendar integration, version history or Public API.
Users: 1
Storage: Unlimited media (fair use)
Limits: Single-user only; no team plan.
Users: 1
Storage: Unlimited media (fair use)
Limits: Mainly early access and supporter perks over Pro.
Users: 1
Limits: Requires Pro or Believer.
Tana
Storage: 0.5 GB, 5 MB per file
Limits: No Google Calendar sync, command nodes or custom AI agents
Limits: No Readwise integration, Input API or template publishing
Limits: Native mobile apps listed as coming
Feature Comparison
| Feature | Capacities | Tana |
|---|---|---|
| Organization | ||
| Custom object types | ||
| Supertags with fields and templates | ||
| Live searches and table views | ||
| Linking | ||
| Daily notes and backlinks | ||
| Sync | ||
| Offline support Browser version only downloads required media by default | ||
| Desktop offline mode Desktop 1.0.50+, personal workspaces only | ||
| Full offline on mobile Capture only | ||
| AI | ||
| Meeting transcription without a bot Desktop app, uses AI credits | ||
| AI assistant Pro, with monthly AI budget | ||
| Storage | ||
| Local Markdown files Proprietary cloud storage; export available | ||
| Scheduled backups App must be open at the scheduled time | ||
| Integrations | ||
| Plugin API | ||
| Public API Pro | ||
| Outlook calendar sync Google Calendar only | ||
| Calendar integration Google, Microsoft 365, iCloud, CalDAV (Pro) | ||
| Local API / MCP server Alpha, desktop must be running | ||
| Collaboration | ||
| Team collaboration View-only sharing only | ||
| Platforms | ||
| Linux app | ||