What causes "Todoist Free Plan Project Limit Reached"?

More than 5 active personal projects on the free plan Downgrade from Pro/Business: only the 5 newest projects stay editable Archived projects still active rather than archived

How do I fix "Todoist Free Plan Project Limit Reached"?

1. Archive projects you're not using: Open the project's ... menu Choose Archive; archived projects don't count toward the limit 2. Use sections and labels instead of projects: Group related lists as sections inside one project (up to 20 sections) Use labels to cut across projects; filters are limited to 3 on free 3. Fix view-only projects after a downgrade: View-only projects can still be deleted, archived or moved Archive or delete until you have 5 or fewer active projects Or restart Pro to unlock them 4. Upgrade if you truly need more: Pro allows 300 projects for $7/month or $60/year Previous Pro credit is applied when you subscribe on the website with a card

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Todoist Free Plan Project Limit Reached

Ongoing All Updated October 21, 2026

Quick answer

The free Beginner plan allows 5 active personal projects. Archive or delete projects to get back under the limit, use sections or labels instead of extra projects, or upgrade to Pro (300 projects).

Most likely fix: Archive projects you're not using.

Symptoms

You can't create a new project, see a limit warning, or after downgrading older projects show an exclamation mark and are view-only.

Why it happens

More than 5 active personal projects on the free plan
Downgrade from Pro/Business: only the 5 newest projects stay editable
Archived projects still active rather than archived

How to fix it

Try these in order — the most common fix is first.

1. Archive projects you're not using
1. Open the project's ... menu
2. Choose Archive; archived projects don't count toward the limit
2. Use sections and labels instead of projects
1. Group related lists as sections inside one project (up to 20 sections)
2. Use labels to cut across projects; filters are limited to 3 on free
3. Fix view-only projects after a downgrade
1. View-only projects can still be deleted, archived or moved
2. Archive or delete until you have 5 or fewer active projects
3. Or restart Pro to unlock them
4. Upgrade if you truly need more
1. Pro allows 300 projects for $7/month or $60/year
2. Previous Pro credit is applied when you subscribe on the website with a card

This guide also covers

todoist free plan project limit
todoist 5 project limit
todoist project limit reached
todoist view only project
todoist free limits

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