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Trello Board View-Only: Free Workspace Collaborator Limit

Q: How do I fix "Trello Board View-Only: Free Workspace Collaborator Limit"?

1. Check the real collaborator count: Go to the Workspace's Members page (press b > choose Workspace > Members) The collaborator count is shown in the sidebar — only admins see it Remember guests and pending invites count; people only on closed boards do not 2. Cancel pending invites and remove guests: On the Members page, revoke old invitations Remove single-board guests you no longer need 3. Remove collaborators: Remove members from the Workspace Members page (this removes them from every board in it) Admins can still remove people while the Workspace is view-only 4. Close boards that hold extra people: Collaborators who are only on closed boards don't count 5. Upgrade or move to Enterprise: Standard and Premium have no collaborator limit If your company has Trello Enterprise, ask its admins to add the Workspace

Ongoing Web, Desktop, iOS, Android Updated October 21, 2026

Quick answer

Free Workspaces are limited to 10 collaborators (members, guests and pending invites). Over the limit, boards become view-only until an admin removes collaborators or upgrades.

Most likely fix: Check the real collaborator count.

Symptoms

A banner says the Workspace is over its collaborator limit; you can open boards but not edit cards; invites fail; automations stopped running.

Why it happens

More than 10 Workspace members, guests and pending invites combined
Hidden boards you can't see still have collaborators
Old pending invitations still count
Paid plan ended and the Workspace downgraded to Free

How to fix it

Try these in order — the most common fix is first.

1. Check the real collaborator count
1. Go to the Workspace's Members page (press b > choose Workspace > Members)
2. The collaborator count is shown in the sidebar — only admins see it
3. Remember guests and pending invites count; people only on closed boards do not
2. Cancel pending invites and remove guests
1. On the Members page, revoke old invitations
2. Remove single-board guests you no longer need
3. Remove collaborators
1. Remove members from the Workspace Members page (this removes them from every board in it)
2. Admins can still remove people while the Workspace is view-only
4. Close boards that hold extra people
1. Collaborators who are only on closed boards don't count
5. Upgrade or move to Enterprise
1. Standard and Premium have no collaborator limit
2. If your company has Trello Enterprise, ask its admins to add the Workspace

This guide also covers

trello view only
trello collaborator limit
trello free plan 10 users
trello workspace over limit

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